Case Story

Transforming tedious manual processes into automated consultant procurement and vendor management workflows: How the Venfex VMS CPro SaaS solution helped Fujitsu Technology Solutions GmbH

Background & Motivation: From labour-heavy manual processes to automated and digitized workflows

Fujitsu Technology Solutions GmbH in Germany experienced rapid growth in its consulting business and needed a solution that could move them from labour-heavy manual processes to automated workflows and processes. To maintain this trajectory and optimize internal processes, the company sought a solution to transition from complex manual processes to automated, digitized workflows.

The consulting business department wanted a Software as a Service (SaaS) solution that would be handled by an external provider to ensure implementation speed, efficient processes, and to quickly ease internal workloads. The choice therefore fell on the Venfex VMS CPro solution – a consultant procurement system – that is a fully automated end-to-end, digitized solution, offering one sourcing process to manage all vendors and consultants.

… Managing almost 300 consultants monthly requires significant efficiency. The Venfex solution has replaced our previous, less effective approach, resulting in a considerable reduction in administrative overhead and improved resource allocation.", says Andreas Hennig, Sales Director for the Public Sector in Germany.

The Solution & Implementation: Fast and smooth implementation

Within 3 months the solution was fully implemented in the department, ensuring that historical data from the current year was in the system to facilitate the efficient creation of contract prolongations for the coming year. The Venfex team played a crucial part in ensuring that all data was moved to the solution and ensured a quick and effective implementation process, and Andreas Hennig adds:

… We received a truly 100% full service from Venfex, specifically from Björn. He took charge of the implementation for us, meaning he had very close contact with our Connected Office team […] It was a fantastic collaboration - really great teamwork.”

For Andreas Hennig, implementing an automated solution to boost efficiency and reduce employee workloads was indeed crucial. Just as important was ensuring that the solution was adaptable and that the Venfex team and the VMS CPro solution was a strong fit for Fujitsu Technology Solutions GmbH – which they succeeded in on all fronts.

Result & Value: Immediate results with increased delivery speed, efficiency, and reduced manual workload

Upon implementing the Venfex VMS CPro solution, Andreas Hennig and his team immediately experienced the positive effects with delivery speed and efficiency:

… Through the statistics and reports provided by VMS CPro, we can get information on every consultant with the push of a button straight way”, says Andreas Hennig.

Communication with vendors and consultants has also improved dramatically. The solution provides greater transparency and an easier way to manage contracts, procurement, communication, deployment, rate cards, pricing, and overall performance of vendors and consultants. Read more about the different features here: https://venfex.com/about-venfex/

… Access to instant vendor performance evaluations has dramatically improved our responsiveness and operational efficiency.", adds Andreas Hennig.

The Venfex VMS CPro solution has introduced standardized and automated processes in Fujitsu’s handling of vendors and consultants, improving efficiency and reducing tedious manual workload of employees. The solution was implemented smoothly and is adaptable and scalable as well as customizable.

… We are very satisfied with Venfex and the great collaboration with the Venfex team, and we are planning on expanding by utilizing even more of the available features in the VMS CPro solution, as we are currently only using some of the available features”, says Andreas Hennig, who also adds that he would recommend the solution to others.

Is your team looking to implement a scalable Vendor Management Solution for Consultant Procurement that can help your team improve efficiency and reduce costs and manual workflows? Then book an informal meeting with Venfex ApS and see if the Venfex VMS CPro solution could be right for your company as well

Fujitsu Technology Solutions GmbH is a world leading IT-service, -solutions, and -technology provider with extensive experience in designing, building and deploying IT systems, services, and digital solutions for both public and private sector customers.

Fujitsu’s commitment to the public sector includes a focus on modernizing infrastructure, improving citizen services, and ensuring data security.

Contact:

Bjørn von Herbst, COO

bvh@venfex.com

+45 26 15 08 96